Collections

The Bentley Historical Library houses the Michigan Historical collections, which documents the history of Michigan; and the University Archives and Records Program, which maintains the historical record of the University of Michigan. Founded in 1935 as the Michigan Historical Collections, directors of the library include Lewis G. Vander Velde, F. Clever Bald, Robert M. Warner, Francis X. Blouin, Jr., and Terrence J. McDonald. The records include administrative files, correspondence, meeting materials, files on exhibits, archived websites, images, audio-visual media, and documentation of special projects such as the Vatican Archives project.

The records of the Bentley Historical Library were received in six main accessions 1991, 2000, 2002, 2004, 2007 and 2014. Together the records comprise 79 linear feet, plus two oversize boxes, and oversize folder, three flat file drawers, and more than 16 GB of data spanning the years 1935-2014. The researcher should consult the summary box list on page vii for a quick overview of the materials in the collection.

Governor of Michigan 1949 to 1960, under-secretary of state for African Affairs from 1961 to 1965, and Michigan Supreme Court justice from 1970 to 1986 and leader in state and national Democratic Party. Papers document his public career and aspects of his personal and family life and include correspondence, subject files, staff files, speeches, press releases and news clippings, photographs, sound recordings, films and videotapes.

The G. Mennen Williams Papers consist of official and personal files arranged into six subgroups: 1) Gubernatorial papers, 1949-1960 (681 linear ft.); 2) Non-gubernatorial papers, 1883-1948 and 1958-1988 (107 linear ft.); 3) Visual materials, ca. 1911-1988 (ca. 25 linear ft.); 4) sound recordings, 1950-ca. 1988 (5 linear ft.) Scrapbooks, 1948-1987 (43 vols.) and State Department Microfilm, 1961-1966 (23 reels).

As part of its own control system, the governor's office maintained a card index to the correspondents in many of the subgroups and series within the gubernatorial papers. This card file is located in the library's reading room. In addition, Nancy Williams and her staff compiled an extensive and detailed run of scrapbooks covering the Williams years. There is a separate inventory to these scrapbooks in a separately bound volume.

Strategy for Use of the Gubernatorial Papers: Although the Williams gubernatorial collection consists of hundreds of linear feet of material, the file arrangement created by the governor's staff is a fairly simple one to understand and to use.

The bulk of the collection falls within specific functional groupings, corresponding to the various activities and responsibilities that Williams performed as governor. Thus, if the researcher is uncertain of what portions of the collection might be relevant to his/her research, he/she is advised to think in terms of gubernatorial function. Does the proposed research concern the workings or area responsibility of a state board? If so, the Boards and Commissions series would be the most likely place in which to find material. The election of 1954? Then Democratic Party/Campaign Papers should be first choice. The passage of a specific piece of legislation? Here, Legislative Files is an obvious choice. The possible choices (called subgroups and series) that the researcher has are listed in the Organization of the Collection section. A description of the contents of each of these subgroups/series is provided below.

If, at first, unsuccessful in finding material on any given topic, the researcher might consider these additional strategies:

1. Refer to the Williams card index (located in the library's reading room). Sometimes, the name of an individual associated with a subject provides the easiest point of access into the collection. This file is arranged alphabetically and lists the dates of letters between an individual and the governor's office. This file only indexes the larger series and subgroups in the collection. It does not index the staff files, or parts of the Democratic Party/Campaign subgroup. Nevertheless it is an invaluable tool, and can uncover important material otherwise buried.

2. Refer to the various series of staff papers. Staff members were often closely involved in a specific subject areas (Jordan Popkin and aging, for example) and thus their files are frequently rich in source material.

3. If only partially successful in locating desired material, the researcher should think of an alternative subgroup or series. The governor's office, for a variety of reasons, often filed related material in different locations depending upon the source of a document. Thus, information relating to a strike might be filed both under the Labor Mediation Board in Boards and Commissions, and Strikes in General Subjects. Furthermore, if the strike influenced a specific piece of legislation, there could be material in the Legislative Files.

University of Michigan professor of political science, special advisor to the U.S. Military Government in Germany after World War II, participant in numerous government commissions; papers include correspondence, working files, speeches, course materials, and visual and sound materials.

The James K. Pollock papers represent an accumulation of files from a lifetime of academic teaching and research and an extraordinary number of public service responsibilities to both his state and his nation. The files within the collection fall into two categories: types of document (such as correspondence, speeches and writings, visual materials, etc.) and files resulting from a specific activity or position (such as his work as delegate to the Michigan Constitutional Convention or his service with the Office of the Military Government in Germany after World War II).

The collection is large and of a complicated arrangement because of Pollock's many activities. When received in 1969, the files were maintained as received; very little processing was done to the collection so that an inventory to the papers could be quickly prepared. The order of material is that devised by James K. Pollock and his secretarial staff in the U-M Department of Political Science. Recognizing the anomalies within the order of the collection, the library made the decision to list the contents to the collection while at the same time preparing a detailed card file index (by box and folder number, i.e. 16-8) to significant correspondents and subjects. While there was much to be said for this method of preparing a finding aid expeditiously, it also covered up some problems in arrangement. Thus series and subseries of materials are not always grouped together as they were created by Pollock. Files on the Hoover Commission and the Michigan Constitutional Convention, for example, come before Pollock's work in Germany after the war. In 1999, effort was made to resolve some of the inconsistencies and obvious misfilings of the first inventory but because of the numbering system used in 1969 and the card index prepared for the files, there are still some problems. Researchers should be alert to these difficulties and take time to examine different parts of the collection for material on a similar topic.

Jerald terHorst was a political reporter for the Detroit News and served as President Ford's first press secretary, before resigning in protest of the pardon of Richard Nixon. He also wrote a biography Gerald Ford and a history of Air Force One. The collection includes correspondence, speeches, newspaper articles by terHorst and about him, audiotapes, and video documenting his role in the Gerald Ford administration and his later literary and public career.

The Jerald F. terHorst papers consist of clippings, correspondence, speeches, audiotapes, and video related to terHorst, Detroit News reporter and President Gerald Ford's press secretary. Topics in this collection include his early life (particularly as a member of the Marine Corps), his work as a member of the Detroit News and White House, and other efforts (such as producing documentaries) that occurred after officially resigning as President Ford's press secretary in 1974.

The television production studio and media services unit of the University of Michigan, commonly referred to as "Michigan Media." It was formed in 1978 through the merger of the university Television Center and the university Audio-Visual Education Center. The Television Center began producing educational programs for broadcast on commercial and public stations in 1950. The Audio-Visual Education Center produced films for the university and operated a film distribution library. The Media Resources Center closed in 1986. The collection consists of documentary type film and video and film and video of television programs produced by the Media Resources Center and its predecessors.

The University of Michigan Media Resources Center Films and Videotapes collection consists of "archives" film footage produced or collected by the Center and television programs and films produced by the Center. The "archives" films are divide into three series; Archives Film (Series AF), Film File (Series AF) and Audio-Visual Education Center Film File Series AVEC Film File. The television programs are organized based on the

Archives Films

The "archival films": consist of documentary style, 16mm film footage of a variety of University of Michigan events, buildings, and personalities. The series originated in 1959 when the Television Center began a project to create a "university film archives." Some of this footage was shot for the purpose of being incorporated into television programs, but much of the filming was done simply to create a film record of the university. Filming was done on a regular basis through about 1972. After that date the Michigan Media collection includes comparatively few "archival" films.

The subject matter of the archival films falls into several broad categories:

1. Series AF -- Archives Films and Series FF -- Film File
   • Ceremonial - including footage of awards ceremonies, inaugurations, graduations, building groundbreakings and dedications
   • Campus scenes - buildings and construction sites, students on the Diag, and general activity on campus
   • Athletic events and marching band performances
   • Student activities -- including protests, fraternity/sorority activities, homecoming, course registration, and social events.
   • Faculty and administrator interviews
   • Visiting dignitaries and participants in special programs and conferences on campus.
   • Films collected by the Television Center - these include several films from the 1920s and 1930s
2. Series AVEC Film File
   • Original footage shot for use in Audio-Visual Education Center films

Films in the three archival series range from a few minutes to more than an hour in length. The films may be negatives, original positives, or work prints. Some are identified as "trims," i.e. original footage edited out of finished productions. The work prints have often been cut and spliced and portions may be missing. Several titles were originally recorded on either two- or one-videotape reels or directly on 3/4-inch videotape cassette.

The early films, ca 1953-ca.1963, are generally black and white. After 1963 color film is more common. Many of the films, especially, from the early years, are silent. For some of these there are accompanying 16mm magnetic sound tracks or 1/4-inch reel-to-reel audio tapes.

The film description part of the finding aid is arranged by series film number or titles. Film numbers were assigned by the Television Center in an approximate chronological order. The description of individual films is based on a card File created by the Television Center and on a viewing of each film by Bentley staff.

The descriptive record for each film includes the film number; title; date; a brief summary of the content of the film; a listing of significant persons appearing in the film; and technical information on the color, sound, polarity, and length of the film.

The films are stored in canisters, usually on a core rather than a reel. A film number generally refers to an individual film title. There is sometimes more than one film number in a canister and occasionally more than one film number on a single reel or core. Alternate versions of a title are indicated by a lower case letter.

The Television Center gave the films titles which are more or less descriptive. These titles have been retained except for a few instances in which a more descriptive title was assigned or in which a uniform title was created for all parts of a multi-reel film. The individual reels of multi-part titles are designated by a lower case letter, e.g. 98a, 98b, 98c. For some titles the may be more than one film, possibly a negative, positive, work print, or other version. A few tittles have been digitized and are available on DVD and streaming files.

The listing for each film or program in includes a Title, date of production, and abstract/summary of the content of the film and ,when available, the names of persons or organizations featured in the film. University of Michigan faculty and staff are identified by departmental or administrative affiliation (e.g. Peter Gosling, UM-Geog. A list of abbreviations used is included in the Additional Descriptive Data Section of this finding aid.) Technical information for the films is provided in the format: Original: 16mm film, pos, b/w, sil, 343, 00:09:35. The order of the information is:

1. Format -- film / videotape / magnetic sound track
2. Polarity -- neg (negative) /. Pos (positive) / wp (work print)
3. Color -- b/w or color
4. Sound -- silent / sound / sof (sound on film)/ at (accompanying 1/4-inch audiotape)
5. Length -- expressed in feet (footage value is sometimes an estimate)
6. Running time -- in the form 01:33:25 (hours:minutes:seconds)
7. (in cases where there are several versions of a title, there may be multiple values for each category)

Television Programs and AVEC Films

The Television Programs consist of 16mm kinescope films and two-inch and 1-inch videotapes of programs produced by the Center for distribution to commercial and educational television stations. The collection represents only a portion of the television programs produced by the Center. There were no extant copies of some programs when the library acquired the collection.

The films and videotapes in the Michigan Media collection were appraised and only a portion have been selected for permanent retention by the Bentley Historical Library. A number of appraisal criteria were used in determining which television programs and films were retained:

1. subject matter relating to the University of Michigan;
2. subject matter relating to the state of Michigan;
3. subject matter of general, national interest;
4. participation of prominent UM faculty or staff;
5. participation of prominent Michigan personalities;
6. participation of persons of national or international significance;
7. programs marking significant technical or artistic developments at Michigan Media;
8. award winning programs.

The television programs are organized by series created by the Center. The series for the most part reflect different type of programming the Center produced, from the earliest "telecourses" to the independent programs produced under the title "Understanding Our World". to the multi-part programs that were the core of the "University of Michigan Television Hour. See the History section for details on the different series.

The description for individual programs includes the title and date of the program, a unique id number, and an abstract of the content of the program with listing of the host and guests on the program. A program may exist in one or more formats: kinescope negative, kinescope positive and 1-inch or 2-inch videotape. Technical information for each program is recorded in the format16mm kinescope film, neg. #511, Pos. #665, 2-inch video #458. (the negative number was treated as a production and for some programs recorded originally on videotape a negative was not actually produced). The television programs were generally either twelve, fifteen or thirty minutes in length Most are black and white and all have sound.

In 2009 a selection of television programs and films and tapes were digitized. for each tape or film selected a preservation Beta SP tape was made as well as a DVD use copy and a streaming file (mpeg4 and Flash). For some films a high resolution digital copy was made as well (mpeg2). The finding aid lists the original format(s) and the derivative formats for the digitized items.

The television production studio and media services unit of the University of Michigan, commonly referred to as "Michigan Media." It was formed in 1978 through the merger of the university Television Center and the university Audio-Visual Education Center. The Television Center began producing educational programs for broadcast on commercial and public stations in 1950. The Audio-Visual Education Center produced films for the university and operated a film distribution library. The Media Resources Center closed in 1986. The record group consists of administrative records including Broadcasting Committee minutes, annual reports, unit review material, correspondence, and budget material; scripts for television programs and films; press releases; telecourse outlines and study guides; and brochures and catalogs; also photographs; and films.

The records of the University of Michigan Media Resources Center document the production of educational television programs and films at the University of Michigan, 1950-1988. The collection includes administrative records, scripts, press releases and program summaries, photographs, and films and videotapes. This finding aid describes in detail the paper and photograph portion of the collection and briefly describes the film and videotape. A companion finding aid entitled "University of Michigan. Michigan Media. Program Descriptions" provides detailed descriptions of the films and videotapes in the collection. The Program Description finding aid is stored at the reference desk in the reading room of the Bentley Historical Library.

The Office of the President records group includes the records of University of Michigan Presidents Robben Fleming, 1968-1978 and 1988 (interim); Allan Smith, 1979 (interim); Harold T. Shapiro, 1980-1987; James J. Duderstadt, 1988-1996; Homer Neal, 1996-1997 (interim); Lee C. Bollinger, 1997-2001; B. Joseph White, 2002 (interim); Mary Sue Coleman (2002-2014); and Mark Schlissel (2014-present). The record group includes annual files from the Office of the President, which include topical files and schools and colleges files. Other series in the record group include supplemental files for each president, search files, committee appointment files, audio and visual materials, development files, Freedom of Information Act (FOIA) files, and ephemera.

The records of the University of Michigan President contain the central files created and collected by the President and members of the President's staff. There is some content inherited from earlier presidents, but the record group effectively begins in 1967 with the administration of Robben W. Fleming and continues through successive administrations. (Records of Presidents prior to Fleming are cataloged under the name of the individual office holder).

The University of Michigan President's records are organized into the following series: Topical Files; Schools and Colleges Files; Supplemental Files; Search Files; Committee Appointment Files; Development; Facilities; Freedom of Information Act; Audio-Visual Material Files; Ephemera; Archived Website. Three first three series are major recurring series (Topical, Schools and Colleges, and Supplemental Files). The additional series (Committee Appointment; Searches; Development; Facilities; Freedom of Information Act; Audio-Visual Material Files; Ephemera; Archived Website) are not consistently created or predictably transferred.

Although the series are collectively described, the actual ordering of the boxes in the contents listing are not necessarily consecutive given the timing and sequence of transfers. For a summary bringing all boxes together under a particular series, see the Summary Contents list for a collective representation of boxes.

Wife of Chase S. Osborn, leader in the Atlantic Union Movement, and officer in the Atlantic Union Conference, the International Movement for Atlantic Union, and Federal Union, Inc. Correspondence, diaries and other materials concerning her professional interests, especially her work for world peace through international cooperation.

The Stella Osborn collection was received in multiple accessions. The bulk of the papers were received from her home in Georgia (1958) and her office in Washington D.C. (1972). These materials documenting her entire career were organized into seven series: Biographical; Correspondence; Personal and miscellaneous; Atlantic Union Committee and related; Business and Professional Women's Club; Sound recordings; and Index card files. An extremely active woman with many interests and causes, Stella Osborn continued to add to her papers with a later accession in 1983. Following her death, the executor of her estate and other friends added to the collection with materials which she had retained for whatever reason or which had been in storage. There is obviously some overlap in these later materials and the files received previously. The purpose of the Summary Contents List (see below) is to draw like materials together.

The 1992 accession was more fully described than the earlier papers. This accession includes biographical notes and clippings about Stella Osborn and Chase Osborn. There is, in addition, personal and organizational correspondence, financial and estate records (1970-1988), land deeds for the Osborn holdings in Georgia and Michigan, organizational material for the Federal Union and the Atlantic Union Committee, manuscripts of poetry, prose, and political essays (including some material by Chase Osborn), and Stella Osborn's diaries (1982-87). The collection includes childhood photographs of Stella Osborn and photographs of her parents and grandparents. Two copies of a videotape about the Osborn farm in Georgia, Possum Poke, are included here as well.

Much of this accession documents the last few years of Stella Osborn's life, after her move to a retirement home in Sault St. Marie Michigan, years during which she maintained an interest in people and world peace organizations, and in documenting her own and Chase Osborn's place in history. While the bulk of correspondence here is for 1982, 1983, and 1987, some earlier correspondence is included as well. Of interest to university historians is the topical correspondence file on Robert Frost's visit to Michigan. Stella Osborn's lifelong friendship with Yuki Otsuki is documented by their extensive correspondence, a series of letters beautifully written and presented that recall earlier days, including student life.

The collection contains some material of interest to researchers interested in Chase Osborn, including the series of land transfers and deeds which document Chase and Stella Osborn's extensive holdings in Georgia and Michigan, and their gifts of land to various charities and institutions. Also included is some Chase Osborn correspondence and copies of articles he wrote about his extensive travels in Africa. Chase Osborn's 1938 "Longfellow Birthday Book" contains the birth dates of his ancestors. Several letters from 1936 pertain to Chase Osborn's involvement in the movement to build the Mackinac Bridge.

Of special interest to researchers interested in Stella Osborn and her role in various world peace organizations are her unpublished autobiographical manuscripts and files. Also of interest are her diaries, where she continued to record her ideas about politics and her memories.

1. Accessions, 1958 and 1971-1972 [boxes 1-27]
   • Biographical material [box 1]
   • Correspondence, 1916-1982 [boxes 1-13]
   • Personal and miscellaneous
     • Schedules, notes on telephone conversations, various writings [box 14]
     • Personal press releases [box 15]
     • Speeches [box 15]
     • Clippings [box 15]
     • Poetry [box 15]
     • Income tax files [box 15]
     • Diaries [box 16]
     • Student notebooks, account books, etc. (U-M and others) [box 16]
   • Atlantic Union Committee and related [boxes 17-24]
   • Business and Professional Women's Club activities [box 24]
   • Sound tapes [box 25]
   • Card files [boxes 25-27]
2. 1983 Accession [boxes 28-34]
   • Biographical material [box 28]
   • Correspondence, 1918-1983 [boxes 28-31]
   • Organizations [box 31]
   • Topical file [boxes 31-32]
   • Writings (autobiography, poetry, prose) [box 32]
   • Diaries [box 33]
   • Visual materials [box 34]
3. 1992 Accession [boxes 35-38]
   • Biographical and Autobiographical Material (including Chase Osborn) [box 35]
   • Correspondence, 1960-1987 [box 35]
   • Financial and Business Affairs, 1920-1985 [boxes 35-36]
   • Peace Organizations, 1970-1983 [box 36]
   • Manuscripts and Research Notes [box 36]
   • Chase Osborn materials, 1913-1949 [box 37]
   • Diaries, account books, day books, 1930-1987 [box 37-38]
   • Card Indices [box 38]

Artificially constructed collection of University of Michigan videotapes received from a variety of sources. Videotapes, mainly in VHS format, of University of Michigan events, symposiums, panel discussions, interviews, outreach and public service announcements as well as network news depictions featuring the University of Michigan. Includes Gerald R. Ford School of Public Policy ground breaking and naming, Arthur Miller symposium, MLK Day events, and Y2K public service announcements.

Artificially constructed collection of University of Michigan videotapes received from a variety of sources. Videotapes, mainly in VHS format, of University of Michigan events, symposiums, panel discussions, interviews, outreach and public service announcements as well as network news depictions featuring the University of Michigan. Includes Gerald R. Ford School of Public Policy ground breaking and naming, Arthur Miller symposium, MLK Day events, and Y2K public service announcements. The videos are arranged into of four series: Events, Interviews, Outreach and U-M Produced Videos, and News Depictions of U-M. Unless otherwise indicated, all items are in the VHS format.

Democratic Congressman from Michigan's 15th District, 1964-1994, member of the Labor and Education Committee his entire career - becoming chairman in 1991, also chairman of Post Office and Civil Service Committee; papers include subject files, legislative and committee files, campaign material, photographs and videotapes.

The William D. Ford papers are divided into seven series: Subject Files, Legislative Files, Committee Files, Campaign Material, Public Relations, Photographs, and Audiovisual Material. The collection is primarily an office file which documents Ford's activities as a local representative, federal legislator and politician. Constituents' opinions and concerns are represented as well, particularly in the correspondence and questionnaire response files.