Collections : [University of Michigan Bentley Historical Library]

The Administrative File series contains materials related to the history, organization, and administration of the Michigan Natural Areas Council.

The series has been divided into six subseries: the Background/Historical subseries, the Chronological subseries, the Committees subseries, the Executive Committees subseries, the Organizational Affiliations subseries and the Website subseries.

Administrative Files, 1964-1997 contain the correspondence of five directors pertaining to Executive Committee matters. Also included in the series is a nearly complete set of Executive Committee minutes. The Evaluations subseries provides both an inside and an outside view of the program through documentation from 1) departmental reviews conducted by the College of Literature, Science and the Arts, and 2) an interesting critique of the program written by a former faculty member. Three folders of flyers from department-sponsored lectures and brown-bag talks illustrate the gradual change in program philosophy from the early 1970 emphasis on a single American experience to the later emphasis on the experiences of many different races, ethnicities, and socio-economic classes.

The Administrative Files (0.75 linear feet) series is comprised of papers related to the establishment and continued development of the program. It includes accreditation reports, correspondence, department development plans, executive committee meeting minutes, papers of the committees on residency and research programs, and department review reports from 1983.

The Administrative Files, 1983-1996, arranged alphabetically by subject, comprise the bulk of the material in this record group. Researchers should note the four proposals and eight annual reports submitted to the Hewlett Foundation, which provide an overview of the program's history and development. The file containing the first Hewlett proposal, in 1985, also contains correspondence among faculty members regarding the decision to found PCMA and seek funding for it. Many of PCMA's ongoing functions are documented in this series. PCMA kept files regarding consultations with non-profit groups, pedagogical efforts (one course and one theme semester), and the publication of two books. Approximately once every year, the program put out a newsletter PCMA News. The working papers put out by the unit are contained within the records of the Center for Research on Social Organizations. Also included are proposals and correspondence related to the distribution of mini-grants, and correspondence regarding Hewlett Consortium activities and events. Evidence of efforts to facilitate communication among practitioners and researchers include the file entitled "Practitioner's Network," and two reports: Planning and Dispute Resolution at the University of Michigan, and Multiple Levels of Conflict: A Guide to Faculty Resources at the University of Michigan. Several folders of administrative minutes, memos and correspondence covering the years from 1985 to 1995 document all aspects of PCMA, especially colloquia and visits by guest speakers. In these memos and minutes, core faculty frequently discuss the state of PCMA and its development. In addition, administrative matters were frequently discussed at faculty seminars. Any gaps in the administrative minutes should be checked against the seminar minutes, within the series Seminars and Conferences.

The Administrative Files series, 1984-2007 (1.25 linear ft.), includes meeting minutes and notes from Latina/o Studies Advisory Committee and Faculty meetings, proposals and planning materials for the undergraduate concentration program, files from Latina/o Studies Program Directors, funding proposals, budget materials, departmental brochures, and program planning materials and proposals that document the evolution of the Program from its origins in 1984.

The Administrative Files series contains founding documents such as constitution and by-laws, membership lists, organizational histories, staff position descriptions, survey assessments, correspondence, and strategic planning documents. It also contains the application for the Bernard Osher grant, awarded in June 2006.

The Administrative Files series (3 linear feet and digital files (online)) is divided into two subseries: Executive Files and Office Files. The executive files subseries contain correspondence and other material created or directed to the office co-coordinator, Billie Edwards, or, after 1994, to the Director, Ronni Sanlo. Sanlo was the first person to hold the position of Director of the office.

The Office Files subseries includes general office correspondence dated circa 1991-2012, staff meeting minutes and agendas, material related to the President's New Century Fund Award for Diversity for work on the "From Invisibility to Inclusion" project, and a number of files related to the Task Force on Sexual Orientation. The task force materials range in date from 1987 to 1991. Note that the James W. Toy papers, boxes 8 and 9, also contains material related to the Task Force on Sexual Orientation.

The 2012 Accession added annual reports, budgets, meeting minutes, photographs, strategic plans, reports, forms, and administrative information from 1991-2012 to the Office Files subseries. Many of the materials are digital files from the Spectrum Center's shared drive. The accession highlights core issues and concerns for the center during this period and also contains information about the 40th Anniversary celebrations.

The Administrative Files series (2.5 linear feet, 1.4 GB) contains materials related to the Foundation's establishment and recognition as a non-profit organization, the Board of Directors records, and employee and volunteer material. This series includes The YES Foundation®'s Articles of Incorporation, bylaws, 501 (C)(3) and Trademark documentation. The Board materials include member profiles, meeting minutes, handbooks, and reports. The employee and volunteer material includes an employee reference guide, volunteer debriefing meetings material, and a The YES Foundation® Staff Orientation Guide.

The Administrative Materials series contains various documents regarding the organization's governance and membership from the mid-1940s to the mid-1990s. It includes several versions of the chapter constitution, membership lists, and financial reports. Minutes, agendas, leadership lists, correspondence, and various other records can be found in the three "Mixed records" subseries. Additional administrative records may be found among the items filed in the "Miscellaneous" folders within the Topical Files series.

(formerly in binder)

The Administrative Records subgroup (1935-2013, 35.5 linear feet) begins with the Meetings series (1956-2012, 1.5 linear feet), which contain the agendas, minutes and correspondence of the Executive Committee Meetings, the Friends of the Michigan Historical Collection and Bentley Library, the Bentley Library's Administrative Committee, and Staff Meetings. The next set of series are organized by director (see the list above). The first subseries category is the Director's Office/Central Files, which are administrative records generated by the director and the associate director including correspondence, evaluation and planning, fundraising, physical facilities documents, and budget materials. The Staff files subseries, contains staff meetings, staff lists, staff interviews, manuals and farewell parties. The Conferences and Events subseries consists of agendas and speeches and planning material from Bentley-related conferences. Materials in this subseries from the tenure of Francis Blouin include digital materials from the Visual Culture and Archives Symposium held April 4-5, 2013 in honor of Blouin's 32 years of service to the library. The Special Projects subseries includes material regarding intensive activities undertaken by the BHL that often were in some way distinct from core functions. In many cases, a "special project" is one that received outside funding.