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The Year 2000 Information Campaign was formed as part of the University's concern and overall plan to insure that the information systems used on campus would not be affected by the "Millennium Bug"-- the possibility that computer systems would not properly process date values with the turn of the century. Records include the Year 2000 Information Campaign website as of Nov. 2000. The website includes information created to assist university units in understanding the year 2000 problem and a methodology for the assessment of information systems. The website includes memoranda from executive officers, quarterly reports, a white paper, and a series of announcements under the title "Bug Bytes."

The Year 2000 Information Campaign WEBSITE series, first captured via File Transfer Protocol in October 2000 includes the entire contents of the Year 2000 Information Campaign website. The WEBSITE series includes 71 HTML files, 8 PowerPoint files, 11 Microsoft Word files, and 5 GIF files. The website target audience was University of Michigan units. The website includes information to assist units in understanding what the Year 2000 problem consisted of and provided individual units with a methodology for the assessment of their information systems. The series consists of four subseries: University of Michigan Year 2000 Activities, University of Michigan Unit Action, University of Michigan Year 2000 Working Groups, and Year 2000 Announcements. As noted in the access requirements section, the origin directory structure of the website was maintained. When accessing a subseries however, note that the original structure was essentially flat.

Artificially constructed collection of University of Michigan publications received from a variety of sources. The publications have been sorted by the name of the creating unit, office or organization. Publications within the units or organizations have not been arranged.

The Publications in this artificially constructed collection of drop boxes include annual reports, brochures, bulletins, catalogs, directories, ephemera including flyers, invitations, posters, and programs, histories, manuals, newsletters, proceedings of conferences, reports, and topical publications.

A small number of publications for which no creating organization is discernible are listed at the end of this finding aid by title. These publications include a number of student newsletters and campus guides. Major continuing units are represented as well as smaller and defunct units.

Some university publications have been individually cataloged and exist in their own record groups. As this collection serves as an unprocessed drop box for university publications, not all units will be represented. Most of the units represented consist of a few folders of material, unless otherwise indicated in the finding aid. Consult MIRLYN for individually cataloged items as well as other related items.

Central academic administrative unit of the University of Michigan which functions as chief executive assistant to the president, responsible for appointments and promotions with oversight for schools, colleges, educational units and programs; including budget planning, legislative relations, institutional research, and affirmative action policies. Supplemental Files subgroup includes material on a number of subjects that was filed separately from the vice presidents' or staff's papers when the record group was received.

The Supplemental Files subgroup of the record group Provost and Executive Vice President for Academic Affairs consists of 155 linear feet (in 159 boxes) and spans the years from 1953 to 2013. This subgroup consists of material that was not interfiled with the vice presidents' or staff's papers when the record group was received. The records generally were not created or maintained by any one staff member in the Office of Academic Affairs, but rather are the result of the examination of a particular issue or topic over a period of time by a variety of people.

There are 14 series of varying sizes which comprise this subgroup. For an alphabetical list of the series in this subgroup, please consult the Summary Contents List in the Arrangement section of the finding aid.

Central academic administrative unit of the University of Michigan which functions as chief executive assistant to the president, responsible for appointments and promotions with oversight for schools, colleges, educational units and programs; including budget planning, legislative relations, institutional research, and affirmative action policies. The Staff Files subgroup contains the files of individual of vice-presidents, associate and assistant vice-presidents, and other staff members within the vice-president's office.

The Staff Files subgroup of the record group Provost and Executive Vice President for Academic Affairs consists of 570 linear feet and spans the years from 1947 to 2013. The Staff Files subgroup is comprised of the records of the associate and assistant vice presidents for academic affairs. Whereas the records of the Central Files subgroup often contain finished products, such as reports and policy statements, the Staff Files subgroup tends to document the process of policy formation and other decision-making functions. Scattered through the associate and assistant vice presidents' papers, for example, are frank statements of opinion regarding various schools and programs, candidates for promotion, and the relationship between the branches of the university, as well as notes on meetings with faculty members, committee activities, and other subjects.

The Staff Files subgroup includes the records of the following past and current associate and assistant vice presidents, listed in the order in which their records first appear in the boxlist: Ernest R. Zimmermann, Carolyne K. Davis, Edward A. Dougherty, Richard A. English, Robert L. Williams, John H. Romani, Mary Ann Swain, Robert S. Holbrook, W. Allen Spivey, Robert B. Holmes, Niara Sudarkasa, Robin Jacoby, Robert Sauve, E. Kay Dawson, Susan Lipschutz, Paul Courant, Marilyn Knepp, Pamela A. Raymond, Katharine Soper, Karen Gibbons, John Godfrey, Nancy Cantor, A. Lawrence Fincher, Ralph P. Nichols, Valerie Castle, Glenda Haskell, Linda Gillum, Janet Weiss, Ben van der Plijm, Sharon Schmidt, Kathleen (Kati) Bauer, James Hilton, Stephanie Riegle, Catherine Shaw, Philip Hanlon, Teresa Sullivan, Anne Berens, Brian Konz, John King, Lester Monts, Martha E. Pollack, Lori Haskins, and Ron Fitzgerald. The records of an individual, while still in office, are received by the archives on an ongoing basis.

Central academic administrative unit of the University of Michigan which functions as chief executive assistant to the president, responsible for appointments and promotions with oversight for schools, colleges, educational units and programs; including budget planning, legislative relations, institutional research, and affirmative action policies. Central Files subgroup includes correspondence files of vice-presidents, associate and assistant vice-presidents, and other staff members within the vice-president's office.

The records of the Provost and Executive Vice President for Academic Affairs date from 1947 to 1997 and total more than 675 linear feet. The records are a rich source of information on the University of Michigan from the 1960s to the present. They contain a wide variety of material documenting the concerns of the administration and, to a lesser extent, the faculty and students regarding academic programs, student and faculty activities, and the administrative operations of the University of Michigan.

The records, which include the provost's files as well as the files of associate and assistant vice presidents, are arranged in three subgroups: Central Files, Staff Files, and Supplemental Files. The Central Files subgroup consists of the records maintained by the provost's office and is discussed in greater detail below. The Staff Files subgroup includes the records of assistant and associate vice presidents and of the assistants to the provost. The Supplemental Files subgroup contains material on specific topics to which a number of academic affairs staff contributed their efforts, including retreats, unit reviews, and searches. Each of the subgroups is fully described in a separate finding aid.

It should be noted that some of the records in the record group predate the founding of the Office of Academic Affairs. Such records were generally brought by vice presidents or staff members from previous positions or inherited from persons who formerly performed their duties.

The Central Files subgroup consists of 605 linear feet dating from the creation of the Office of Academic Affairs in the academic year 1961/1962 to 2012/2013. The records consist primarily of correspondence, minutes and other committee files, reports, and budget materials, reflecting the broad range of responsibilities and functions of the provost. Whereas the records of the Staff Files subgroup tend to document the process of policy formation and decision-making functions, the Central Files records more often contain finished products, such as reports and policy statements. For the researcher interested in the provost's views on a particular topic or issue, or the Office of Academic Affairs involvement in the academic and financial life of various schools and colleges, the Central Files subgroup is the single best starting point.

The records of the Central Files subgroup are broken into series by academic year, and each series consists of one or more of the following subseries: Alphabetical Files, Schools and Colleges Files, and Chronological Files. From 1961/1962 through 1973/1974 the series each consist of one subseries of Alphabetical Files. The Alphabetical Files are arranged alphabetically and include topical files as well as files regarding university academic, research, and service units.

From 1974/1975 to 1983/1984 the series are split into two subseries, Alphabetical Files and Schools and Colleges Files. The Alphabetical Files remain similar in content to previous years with the exception that files relating to academic units, namely schools, colleges, and their departments, now comprise the subseries Schools and Colleges Files. Records concerning centers, special libraries, museums, institutes, and interdisciplinary programs are filed in the Alphabetical Files subseries. The Schools and Colleges Files are arranged alphabetically by academic unit and contain materials relating to the annual budget requests, promotion and tenure decisions, internal and external reviews, dean evaluations, and changes in academic programs.

For the years 1974/1975 to 1981/1982, with the exception of 1976/1977, there is an "Index to Correspondence" located at the end of the Alphabetical Files which lists in chronological order the letters written by the vice president, the name of the recipient, the subject of the letter, and the heading under which it is filed.

From 1984/1985 to 1993/1994, 1998/1999-2008/2009 and 2010/2011-2011/2012 the series consist of three subseries: Alphabetical Files, Schools and Colleges Files, and Chronological Files. The Alphabetical Files and the Schools and Colleges Files, while becoming more voluminous over the years, remain similar in nature. The Chronological Files consist of all outgoing correspondence from the vice president and are arranged by month. The Chronological Files are useful if the researcher knows the date the vice president might have corresponded on a particular topic but is unsure of the heading used for filing in the Alphabetical Files.

The Alphabetical Files, as mentioned above, are a strong source of information on a variety of topics relating to the administration of a large university, including the university's relationship with state and federal governments, issues confronting institutions of higher education at various points in time (student unrest and affirmative action, for example), collaborative efforts with other Big Ten and area colleges and universities, and the creation and revision of university policies. The minutes of the Academic Affairs Advisory Council (AAAC) are an especially good source of information on the activities of the Office of Academic Affairs. The AAAC, composed of the deans of the schools and colleges, directors of institutes, centers, and special libraries, and the staff of the Office of Academic Affairs, was established to hold monthly meetings to discuss educational policy, planning for growth, and special studies.

Because folder titles on a particular subject may vary from year to year, researchers are advised to be imaginative in searching for information in the topical files. It should also be noted that information on any given subject can probably be found in various places in the collection.

The 2010 and 2011 series feature the addition of the Archived Website subseries. These were created to preserve the office's public website over time. The subseries document the mission, activities, policies, and individuals involved in the operation of the Office of the Provost and Executive Vice President for Academic Affairs as they are presented on its public website. Content includes important news and announcements, publications (such as reports and administrative documents), and information about committees, initiatives, and events. This archived website will be captured on a regular, ongoing basis as part of the University of Michigan Web Archives, hosted at https://archive-it.org/organizations/934.

Formed in 1996, the M-Pathways Project was charged with the design and implementation of new administrative information systems for the University of Michigan, which had previously used the Michigan Terminal System (MTS). As part of this project, the University was a Beta partner for the development of the PeopleSoft Student Administrative System. Includes Strategic Data Plan, project charter, scope documents, project methodology, performance support plans and project design and implementation deliverables relating to the organization and processes of the M-Pathways Project. Also contains archived websites and snapshots of the Lotus Notes databases used to store the design deliverables for the project. The databases include information related to the technical infrastructure, technical issues, and development of technical standards.

When the M-Pathways Project started in the Fall of 1996, several decisions were made about the way the design and implementation of the five new information systems would proceed. One of these decisions was how to organize project documentation. It was decided to centralize the team's work in a number of Lotus Notes databases. While project communications within Lotus Notes indicate that using "Notes" was very new for most project members, however, it was considered the most useful electronic storage format at the time. Several databases were initially set up, and over the course of the project additional databases were added. The earliest databases include the Big Ten Discussion and the Strategic Data Plan Documentation Library. For each of the databases, whether stored in paper or electronic format, the archivist has documented the original structure and views available within the database. This documentation includes title of database, date created, quantity, bulk dates, preservation format, and database views. This information is in a folder titled "Archivist's Documentation on Lotus Notes Databases" located in Box 1 of the record group. The record group consists of six series: Communications, Organizational, Student Administration, Technology Administration, Videotape, and Website.

Michael T. Alexander was a member of the research staff of the University of Michigan's Computing Center and Information Technology Division Research Systems from 1965 to 1996. Collection contains records of Alexander's duties as well as extensive documentation for the Michigan Terminal System, including manuals and systems reports.

The Michael T. Alexander papers document the work of Alexander and other University of Michigan Computing Center programmers and staff in developing the Michigan Terminal System (MTS) and other software.

The title of this collection acknowledges Michael T. Alexander as the primary collector and donor of the papers. The collection includes a varsity of administrative records relating to MTS with an emphasis on the development of certain aspects of the Michigan Terminal System environment such as email.

Researchers should be aware that these records use the term "MTS" in three different respects:

1. MTS the UMMPS Job Program with which most end-users interact;
2. MTS the software system, including UMMPS, the MTS and other Job Programs, Command Language Subsystems (CLSs), public files (programs), and documentation; and
3. MTS the time-sharing service offered at a particular site, including the MTS software system, the hardware used to run MTS, the staff that supported MTS and assisted end-users, and the associated administrative policies and procedures.

In the first instance, "MTS" would be considered a part of the UM Multiprogramming Supervisor (UMMPS). In the other instances, however, the UMMPS would be considered a part of "MTS." The researcher should, therefore, exercise caution when assuming a particular hierarchical relationship between MTS and UMMPS in these records.

The records of the Michael T. Alexander collection are organized in six series: Administrative Records; Budget Material; Distribution Tapes and Documentation; Software Manuals and Programming; Systems Reports; and Vendors.

Assistive technology manager at the University of Michigan. Materials related to the Barrier Free Computer Users Group of the University of Michigan.

Minutes, clippings and grant application related to the Barrier Free Computer Users Group of the University of Michigan, 1986-1997; includes Blind Users' Group and Disabled Computer Users Group.

The Information Technology Division, formed in 1985, consolidated academic and administrative computing at the University of Michigan. Douglas Van Houweling was named head of the unit and at the same time appointed to the new position of Vice Provost for Information Technology. During the 1980s, the unit oversaw a shift away from Michigan Terminal System (MTS) mainframe computing to a distributed, networked environment. The Information Technology Division record group documents the development of networked computing at the University of Michigan as it evolved from 1979 to 1995, mainly during the tenure of Douglas Van Houweling. The records include historical data, internal and external committee material, correspondence, and topical files and visual material.

The records of the Information Technology Division measure 23.5 linear feet and date from 1976 to 1998; the bulk of the material represents the years 1985 to 1997. The records consist of correspondence, meeting minutes, electronic mail, newspaper clippings, and reports. They document the administration of ITD, the development of computing on campus, UM's role in the development and management of local, regional, and national computer networks, and ITD's participation, largely in the person of Douglas Van Houweling, in a number of computing organizations, most notably EDUCOM and CIESIN (Consortium for International Earth Science Information Network).

The ITD record group is divided into fourteen series including Central Files, Divisions, Networks, University Files, Vendors, Organizations, Deputy Vice-Provost for Information Technology, Vice-Provost for Information Technology, Virginia Rezmerski Files, Computer Sales Program, Computing Sites, Dean's Partnership Program, Software, and Photographs.

Includes bibliographies, brochures, bulletins, manuals, newsletters, proceedings, and reports from the Information Technology Division. Also contains publications from the Center for Information Technology Integration, Consulting and Support Services, Information Technology General Council, Merit Computer Network, Office of Administrative Systems, Information Systems and Services, Office of Instructional Technology, Telecommunications Systems, University Information Systems and User Services.

The Information Technology Division began publishing many of the Computing Center's manuals and newsletters after 1989 and 1990. Before those dates, they may be found in the publications group Computing Center Publications. After the transfer of Computing Center activities to the Information Technology Division, the researcher may find those publication in Information Technology Division Publications. Notes are made to this effect throughout the container lists. Please consult both finding aids.

The ITD Publications subgroup (5 linear feet) is divided into two series: Unit Publications and Sub-Unit Publications.