Collections

The collection consists mostly of personal Sovereign family materials rather than Aladdin company records. Formats include paper, photographs, negatives, slides, films, oversized scrapbooks, blueprints, homework, some business records, and court and legal documents. MOLD/ALLERGY ALERT: Please note that the collection was treated in spring 2012 for mildew and mold and then deacidified. Some of the materials retain an unpleasant odor. Researchers with allergies should be careful when using the collection.

MOLD/ALLERGY ALERT: Please note that the collection was treated in spring 2012 for mildew and mold and then deacidified. Some of the materials retain an unpleasant odor. Researchers with allergies should be careful when using the collection.

Aladdin Company is organized by size and then into the following sub-series, which are organized alphabetically and chronologically:

Aladdin Advertising, 1920-1969, and undated, in 1 box, 1 Oversized folder (.25 cubic ft.). This is advertising about Aladdin products. Oversized items include a Dog and house drawing with text,“I, too own an Aladdin…”, undated, and “Good houses never grow old”, undated.

Aladdin Business Dealing, which includes business agreements, correspondence, reports, employee records and photographs, 1918-1980, and undated, in 2 boxes, 1 Oversized folder (1 cubic ft.).

Aladdin-Founders of Aladdin, 1911-1975, undated, which consists mostly of Will J. Sovereign’s journals, 1927-1963, a few of these are Will F. Sovereign’s diaries. The series also includes photographs, legal correspondence, accounts, death information, stock certificates, and other certificates and information about the founders, in 4 boxes (3.25 cubic ft.). There is correspondence from “Nig” (Nigel) a friend in Box 6. Of special interest is “Transcript to Lewis, Edmond, and Watkins vs. United States, Filed February 1923,” a transcript to a court case regarding the theft of founder of the Aladdin Company, Will J. Sovereign’s yacht, the “Aladdin,” by rum runners from Canada during Prohibition.

Aladdin Housing, 1911-1983, undated, which documents some of the houses Aladdin sold, customer communications, and 1826 McKinley House, in a variety of formats including memorabilia (a tool belt and Aladdin lamp), various photographic materials, articles in 2 boxes (.75 cubic ft.).

Aladdin Miscellaneous, 1921-1989, undated, with manuals, articles, and reports from Hattiesburg, Mississippi, Bay City, Michigan, Portland, Oregon, and Wilmington, North Carolina in 2 boxes (.75).

Aladdin Oil [business interests], 1927-1972, and undated in 2 boxes (.75 cubic ft.) including photographic materials, advertising, legal records, information on the Roscommon Well and Pere Marquette Railway Company.

The Divorce Case, 1951-1970, and undated in 3 boxes (2.25 cubic ft.). The series, documenting the very long, acrimonious divorce case between Mary and Will F. Sovereign which resulted in Michigan’s No Fault Divorce Law, is notable for the amount and types of information. This series contains a vast amount of spy and detective information in regards to the two parties involved in the case, transcripts from the detectives’ notes and from recorded phone calls, photographs, lawyer correspondence and memoirs, and court documents.

Family papers are organized by size and subdivided by names of the creator, and include:

Billy Sovereign Papers, consists of Awards and Certificates and photographic materials, 1955-1958, and undated, in 1 box (.5 cubic ft.). Of interest here is “Billy’s College Career, 1966, 1971,” which includes notes and homework from Central Michigan University. See Sovereign Youth/Academic and Divorce Case series for more information on Billy.

Jeanette Lempke Sovereign Papers, 1916-1980, and undated, in 2 boxes (.75 cubic ft.). Her papers include photographs, articles, awards and various certificates about her career, material documenting her marriage, crash, death [not from the crash], and estate.

Sally Sovereign Papers, 1928-1970, and undated, in 2 boxes (.75 cubic ft.). Her papers include correspondence to/from Sally, photographs, and miscellaneous.

Will F. Sovereign Papers, 1922-1981, and undated, in 1 box (.5 cubic ft.) include business and personal correspondence, including personal correspondence from someone named “Tiny”, 1972-1976, accounts, awards and certificates, and photographs.

Will F. Sovereign War/Military Papers, 1941-1947, and 1957, and undated, in 2 boxes (.75 cubic ft.) include a diary, correspondence, photographic material, government and military documents, propaganda, and a diary, 1942-1943. Will tried several times to enlist and eventually served in 553rd Army Air Force Base unit from July 15, 1944 to January 24, 1946.

Sovereign Youth/ Academic, 1906-1971 (scattered), and undated, in 2 boxes (.75 cubic ft.) includes homework, certificates, degrees, birthday information, childhood letters and memorabilia, awards, and information on the academic careers of Billy, Sally, and Will F.

There are seven Oversized folders, the contents of Advertising, Business Dealing, and Family papers are described in the series description above.

The last three Oversized folders include various types of architectural records. See the Box and Folder Listing for more detail. Folder #5 is Miscellaneous, 1909-1952 (scattered) and undated, and includes company charts, plans for furniture and Aladdin home parts, and various properties. Folders 6 and 7 consist mostly of blue-line prints of houses, notably Residence for Mr. and Mrs. W.F. Sovereign, Bay City, the yacht “Aladdin”, and land plots in Bay City, Midland, and Saginaw, Michigan.

Oversized volumes. Four of these oversized volumes are acidic scrapbooks about the company and family, three are dated 1929, and one is dated 1929-1932. The two others oversized volumes include a lovely, published, undated volume entitled Industrial Housing in a velvet cover (in box), and a business volume entitled Cars Forwarded which documents the shipping of Aladdin products in railroad cars, 1937-1941.

Other formats include films and slides. There are eleven films, #1 is of Aladdin ranch homes being built, undated; #2 is of a St. Patrick's day parade in Bay City, 1959; and #3-11 are of an air show at James Clements Airport, Bay City, 1972. Also, there is a slide box of slides on Aladdin finished products, a mill building, church construction, and family, mostly Billy Sovereign (See Box Listing for more detail.)

This collection, 1969-2010 (Scattered), and undated, includes one folder each of multiple topics related to Central Michigan University and Michigan indigenous history.

This collection, 1969-2010 (Scattered), and undated, includes one folder each of the following topics: Central Michigan University (CMU) Anti-war Movement, 1970, 1972; CMU Campus Diversity, 1971, 1992; CMU Chippewa Education Committee, Materials, 1989-1993; CMU Faculty Association, Historical Materials, 1977, 1984, 2000, undated; CMU Indian Education Project Ad Hoc Committee meeting minutes and proposals, 1970-1972; CMU. Multicultural Center, Meeting Minutes, Background Materials, 1985-1990; CMU Native American Programs, 1986-2003, including clippings (copies) list of members and correspondence of the Native American Studies Council, materials re: indigenous conferences at CMU; CMU Vietnam Moratorium materials, 1969-1971, including: a brochure that accompanied the film documentary of the Moratorium, 1969; original photographs, some of which were used in the brochure and are partially identified by Prof. Littlefield's notes, 1969; and copies of memorandums sent between CMU Pres. William B. Boyd, CMU Vice Pres. for Student Affairs Al Miles, and the CMU Faculty Advisory Council about CMU student protest actions of April 19-21, 1971, such as starting fires on CMU land, sleeping on the lawn, and other general protest actions; Gaming Expansion Study, 1991-1998 for the Saginaw Chippewa Tribe with memos, correspondence, data results, Final Report to the Stakeholders of the Saginaw Chippewa Tribe Gaming Expansion Evaluation Project, 1996, Casino Impact Study Committee minutes. group questions and comments; Michigan Indian Tuition Waiver, 1995, 2007, which is copies of federal information explaining the waiver and related clippings; Michigan Native American Materials, 1994, 2010, which includes copies of clippings on Indian casinos and federal tribal recognition; Native American Fishing Rights in Michigan, 1971, 2009, includes Report of the Governor's Special Task Force on Indian Fishing Rights, 1971, clippings (copies), bibliographies and lists of sources, 1980, 2007. The collection is organized alphabetically by topic and is in good physical condition.

The collection includes art and posters of Central Michigan University arthletes, speakers, student events, programs, museum, and the biological station on Beaver Island.

The collection includes art, drawings and prints from them, of CMU athletes and buildings, early 1990s, and CMU posters, 1975-2013, and undated. Posters include the topics of: Beaver Island, Admissions, Athletics, CMU and You Day, Programs/Speakers Series, Scholarships, School of Music, Student Services, Graduate Studies, Extended Degree Programs, Panhellenic, Leadership Institute, Minority Affairs, Study Abroad, Museum, and University Theatre. The art and posters are all in good condition. The art was generated by Church, probably Eugene Church, who in the early 1990s was CMU’s director of publications, public relations unit.

Within each folder, posters and art are organized by topic, size, and date. They are described by title, size, and date.

The photographs document Central Michigan University students engaging in political protests over various issues including rape, fracking, pipelines, gender equality, the use of fossil fuels, and the use of water bottles versus tap water, 2011-2015.

The photographs document CMU students engaging in political protests over various issues including rape, fracking, pipelines, gender equality, the use of fossil fuels, and the use of water bottles versus tap water. Most of the protests were held in Mount Pleasant, Michigan, but the Student Environmental Alliance, 2011, occurred in Cuyahoga County, Ohio. Webpage information about the RSOs copied from their Facebook pages in 2015 for SAGE (Students Advocating Gender Equality), Student Environmental Alliance and Take Back The Tap (TBTT) is included in the first folder in the box.

This collection is the organizational records of Central Michigan University (CMU) Athletics, collected by CMU Athletics, consisting mainly of documentation of CMU athletic teams, athletes, and athletic staff, publications, some photographic materials, and other materials.

This collection is the organizational records of Central Michigan University (CMU) Athletics, collected by CMU Athletics, consisting mainly of documentation of CMU athletic teams, athletes, and athletic staff, publications, some photographic materials, and other materials. Processing is ongoing. Materials are mainly in overall good condition. The collection is incomplete and some materials are faded, especially ditto copies, and are hard to read. Some materials, mostly scrapbooks or materials that were in binders, suffered water damage due to flooding in the Athletics basement. Water damage items are so noted in the Box and Folder Listing.

The two largest series in this collection are Team Sports and then Student and Staff folders. These series document, to varying degree of completeness, all sports that existed at CMU up to 2019, mostly as official sports teams and some on what we would now consider the intramural level.

Materials in the Team Sports series, 1896-2019, 50.5 cubic feet (in Boxes 1-51) usually includes statistics, publications, and historical materials as well as other materials. The Team Sports series is organized alphabetically by sport and materials are organized chronologically and alphabetically by folder label within each team. Statistics includes box scores or results and may include team and individual results or box scores. Publications in the series are mainly from CMU, regional and national events and athletic organizations such as programs, fliers, facts and other brochures, variously titled news releases, and media guides. Multiple sports were featured in some seasonal brochures. Usually there is a copy of each program and media guide in each Team's folders for that season. Please see the description of the Publication Series below for more information about CMU publications. Another predominate form of publications in the series is newspaper clippings, from the Mount Pleasant area, Michigan, and out-of-state newspapers. Audiovisual material in the series includes: photographs, negatives, and galley proofs, and scrapbooks. The majority of the photographic materials and moving images in multiple formats remains in the Athletics building as of 2022. Other materials often found in the series such as historical materials folders listing annual statistics and team members, memos; letters of intent; student athletes, and lists of potential team members. Early sports and early women's sports have far less documentation than later sports. For example, both Men’s and Women's Cross-Country materials are few and often easily contained for an academic year in one folder. In contrast, the amount of documentation of the main sports of football and men's basketball is vast. There are also missing years of materials in various Team folders. For example, both Men’s and Women's Cross-Country materials are few and often easily contained for an academic year in one folder. High school sports camps and events held on campus are also documented in the collection. In Box 20 there is a rare letter about the need to cut spending on athletics publications. The contents of the folders for team sports are organized according to the wishes of CMU. Athletics from front to back in folders: photographs, publications, statistics, clippings. Abbreviations in the finding aid are those used by Athletics. The first time the abbreviation appears in the Box and Folder Listing in Team Sports it is spelled out. Later boxes may include some Team Sports material. For example Box 66 includes Gymnastic Meets folders with additional Gymnastic materials.

CMU. Athletics Student and Staff series is the next largest series (originally approximately 20 cubic feet in 20 boxes). There are two subseries: CMU student athletes who played on CMU sports teams Box 80-forward) and CMU staff (Box 51-part of Box 54). CMU staff series includes: coaches, assistant coaches, graduate student assistants, CMU sports announcers, physicians, trainers, Mid-Atlantic Conference (MAC) commissioners, SID (Sports Information Department, which generated newsletters), and even recognized CMU fans, such as Bob Kuck, the 1985 Baseball Fan of the Year (approximately 4 cubic feet in 4 boxes). The contents of each folder varies in amount, with prominent athletes and coaches having more material. In contrast most folders contain a single photograph or one to a few pieces of information, either text or photographic in nature. Types of materials typically found in these folders include photographs, usually mug shot-style, clippings, CMU news releases of various titles, statistics, and resumes, applications, and CMU’s Sports Information Background Form, all of which detail their biographical and sports history. The series is organized with coach boxes first, then students, alphabetically by surname. Labels include the name of the person, last name first, and the position/s they held or sport/s they played, and the dates spanning the contents of the material in the folder. In cases where there was no position specified, the processing students and the archivist researched through CMU publications to determine the person’s position. In a few cases where the label was entirely missing and the contents of the folder consisted of a single unidentified mug shot style photograph, we checked to see if the photograph included a negative number with a year. Most of the photographs in the collection were taken by CMU. University Communications staff or contract photographs who used a number sequence for negatives. For example, 77-23-4 means it is the fourth photograph on the 23rd reel of film taken in 1977. If we had a date, we researched through the sports teams programs for that year to identify the person. Sometimes there might be additional notes on a photograph that indicate which sport an unidentified athlete played or we could tell from an athlete’s physique which sports the athlete was most likely to play. We checked the specific sports programs for that year or years on either side of that date until we found a photograph which identified the athlete. Folders for some athletes were missing before the collection was transferred to the Clarke. Folders for some staff may also be missing. The contents of the folders for coaches/staff/student athletes are organized according to the wishes of CMU. Athletics from front to back in folders: photographs, publications, statistics, clippings. Abbreviations in the finding aid are those used by Athletics. Sports teams names were spelled out and not abbreviated on these folder labels since the folders are not organized by teams. The only abbreviation widely used in this series is GA for Graduate Assistant.

The Publications series is another smaller series. It includes issues of multiple CMU publications including programs, media guides, Courtside, Football Sidelines, and variously titled news releases, which were not interfiled by CMU. Athletics into the Teams series. Notes about CMU Sports publications in general: The earlier, minor male and women’s sports publications were thinner and fewer with no or few images compared to their later twentieth century publications and to the main sports of football and men’s basketball. A page or two of dittoed information for the cross-country men’s team annual information contrasts with the same year’s glossy media guide and individual game programs for football. But even early football and men’s basketball publications were not as large and complete as later versions. In the late 1970s, for example, few of the football team members’ photographs appear in the programs or media guides. Photographs and statistical information about CMU athletes and coaches, statistics, season final box scores, scheduled games, historical information about star athlete and notable coaches, team and individual records and statistics, and similar information for opponent teams, including photographs, is usually included in the thicker programs and media guides.

Lastly is the Miscellaneous Series, 1896-2019, and undated, which is processed, 22 cubic feet (in 25 boxes and 1 Oversized scrapbook volume). Currently these box numbers begin with S(Scrapbook), T(Top, found on top of cabinets and tables), or M(Miscellaneous folders), until we complete processing. Miscellaneous includes materials that were originally in binders and scrapbooks documenting sports and some publications, some of which were damaged by flooding. Other parts of the Miscellaneous were waiting in piles to be interfiled mostly into the Teams Sports or Publications series when it was transferred to the Clarke, and includes publications, materials documenting CMU Athletics advertising, social media, marking plans and policies, budgets, scholastic and other achievement awards, CMU Athletic Hall of Fame lists, certifications for various team sports, banquets, training, reports, special projects and events such as the construction or opening of Theunissen Stadium, the Rose Center, and Indoor Athletic Complex (IAC), statistics, and more galley proofs. Six boxes of photographic materials remain to be processed.

Researchers may also be interested in several other collections with CMU athletic historical information in them, for example CMU photographs, CMU Information Services, CMU Public Relations and Marketing, and CMU UComm (Communications) at the Clarke. A small series of the collection, focused on CMU Hall of Fame Nominees and Winners, one film and one plaque was transferred to the Clarke before this main collection, and is separately cataloged. Also, CMU. Women's Softball and CMU Cross Country, Track and Field donated their own collections separately to the Clarke. A sample of athletics artifacts, including helmets, jerseys, trophies, and plaques, were transferred from CMU Athletics to the CMU Museum of Cultural and Natural History. Most photographs and recordings remain in the CMU. Athletics complex as per the wishes of CMU. Athletics.

Processing Notes:

We have followed requests for processing and withdrawing as per CMU. Athletics. The contents of the folders for team sports and coaches/staff/student athletes are organized according to the wishes of CMU. Athletics from front to back in folders: photographs, publications, statistics, clippings.

Abbreviations in the finding aid are those used by Athletics. The first time the abbreviation appears in the Box and Folder Listing it is spelled out.

The collection, as transferred to the Clarke, is incomplete. As of March 2024, 14 cubic feet of student folders and photographic materials remains to be processed in the Clarke. An additional 25 cubic feet of student folders and photographic materials remain in the Athletics building, awaiting transfer to the Clarke. 25 cubic feet of materials have been withdrawn from the collection during processing. Withdrawn materials include: duplicates and peripheral material, as well as acidic or thermal copies of materials which were photocopied and the copies retained in the collection. Due to resources, the massive number of clippings in the collection, clippings were not photocopied or scanned as this would have doubled the processing time. News articles for digitized newspapers, such as CMLife and its predecessors CSLife and CNormalLife, or those that only peripherally mentioned CMU, were withdrawn, the rest of the clippings were retained. The only time CMLife articles were retained in the collection was when it was necessary, due to an absence of other information, to explain who someone was, as in the case of MAC Commissioners when only a photograph with a name on it was in the original folder. Non-Michigan materials were retained only if they document CMU athletic history, athletes, or coaches beyond a mere mention such as "CMU plays [or played] here Tues night." Volumes, mostly scrapbooks that were entirely acidic were retained in their current state. Social security numbers on rosters and lists were blacked out with a marker and then photocopied, and the copies were retained in the collection. Also, galley proofs and large caches of photographs were not individually sleeved due to Clarke resources.

This is part of the historical organizational records of Central Michigan University (CMU) Athletics. Most of the collection includes Hall of Fame materials, or other athletic awards.

This is part of the historical organizational records of Central Michigan University (CMU) Athletics that were housed for many years in Athletics. Most of the collection includes Hall of Fame materials, or other athletic awards. Materials are in very good condition.

The following series are documented here: High School athletic events held at CMU; Hall of Fame Board Meeting Files; Hall of Fame Nominees; Swimming Score Books; and 1 folder each: CMU-Athletics News Releases, January – July 1984, and CMU-Athletics Sports Statistics book, August 1985 – May 1987.

High School athletic events held at CMU. This series includes 1 box, .5 cubic foot, 1940, 1981 (incomplete). Included in this series are: programs and agendas, coaching and team and individual statistics, newspaper clippings (copies) and photographic materials. Also included in the collection are the record of the “winningest” high school coaches in Michigan. The high school athletic events series is organized chronologically by year and within each year alphabetically by surname of nominees.

Hall of Fame Board Meeting Files: This series includes 2 boxes, 1 cubic feet, 1983-2000, and undated. Included in this series are: programs, canceled checks, meeting minutes, agendas, canceled checks and attachments. The collection also contains the CMU Hall of Fame selection committee list as well as undated hall of nominee names. The Hall of Fame Board Meeting Files series is organized chronologically by year and within each year alphabetically by surname of nominees.

Hall of Fame Nominees: This series includes 4 boxes, 1.75 cubic feet, 1984-2005, and undated. Included in this series are: hall of fame dinner agendas, Hall of Fame selection letters, statistics, newspaper clippings (copies), and photographic materials. Hall of fame nominees were CMU student athletes in any sport. Several of the nominees listed in this series are mentioned with their nicknames. This is an excellent source for researching CMU athletes, particularly those of CMU and national fame. The Hall of Fame Nominees series is organized chronologically by year and within each year alphabetically by surname of nominees.

Box 9 (.5 cubic foot) includes a mixture of Athlete awards, MAC (Midwest Athletic Conference), IIAC (Interstate Intercollegiate Athletic Conference, which existed 1908-1970), and NAIA (National Association of Intercollegiate Athletics) letters, programs, and awards, 1947-2002 (scattered), and CMU Intramural handbooks, 1951-1952, 1965-1975.

Swimming Score Books: This series includes 12 volumes, cubic foot. 1968-1980. Included in this series are: statistics for CMU swimming competitions for men and individual swimmers. The collection consist of Mid-American conference swimming championship results. The Swimming score book series is organized chronologically by year.

CMU-Athletics News Releases, January – July 1984. This is 1 folder in Box 7. News Releases were a periodic paper news update from CMU. Information Services unit, currently UComm.

CMU-Athletics Sports Statistics book, August 1985 – May 1987. This is 1 folder in Box 7. These are various end of the season statistics for most CMU sports on a wide variety of papers in different sizes and styles.

(This information is from the collection. A list of all CMU Athletic Hall of Fame inductees is available on the CMU Athletics website (as of November 2018).)

Oversized Materials: CMU Kelly-Shorts Stadium Blue lines, measures 3.75 x 2.5 feet, 1997. The first four pages in the blue-line, A-001 through A-004, were created by Hobbs and Black Associates, Inc. Page “5”, which is unlabeled, was from Schwab-Eaton. Pages “6” and “7” (both labeled but unreadable), S-1, F-1, E-3, and page “11” (labeled but unreadable) were from Eberle M. Smith Associates, Inc. Pages C-101 through C-109 were from Mears Engineering, Inc. The remainder of the pages in the series, AS-101 through A-804, were from Hobbs and Black Associates, Inc. Damages are concentrated mainly at the beginning and end of the series of pages, though almost all pages have slight frayed/folded/damaged outer edges. Damages include various stains on A-001, the first page of the document. A-002 through page “11” have water damage to the upper right corners of the pages. In addition to this water damage in the upper right corner, F-1 through page “11” also have blue ink smudges throughout the pages. C-102 has an old tape mark in the bottom left corner of the page. C-103 is not fully attached to the rest of the document. C-104 has water damage in the upper right corner. C-107 through AS-103 have water damage in the upper right corners of the pages. A-103 and A-105 (missing) have been ripped out of the document, but the left edges of these pages remain attached. A-121 has what looks like coffee stains in the middle of the page. A-122 has water damage in the upper right corner. A-803 is not fully attached to the document, and has a very frayed right edge. A-724 has some water damage and smudged ink throughout, and is also the last fully attached page of the document. A-801 through A-804 are the final three pages in the document, and are not attached. Each of these pages are heavily folded and frayed, and page A-804 has a partially ripped off bottom right corner. CMU R. Perry-Shorts Stadium Presentation Site Plan, measures 2.15 x 1.75 feet, [1970?]. The CMU R. Perry-Shorts Stadium was built in 1971 by Hobbs and Black Associates, Inc. and opened in November, 1972. This original site plan drawing was done with a combination of pencil, watercolor paint, and possibly crayon. The drawing is detailed, but not drawn to scale. The colors include a mixture of vibrant blues, greens, black and brown. The drawing is acidic, with a cardboard base. There is slight damage to the site plan, including scratches on the drawing, and glue remnants on the perimeter of the drawing leftover from a previously attached boarder. Attached is a narrative description of the stadium describing the context of when it was built, taken from the Clarke Historical Library. (For information on Shorts see his collection which is also housed at the Clarke.)

Also included is an edited moving image film of Central Michigan University v. University of Delaware playing each other at the Carmellita Bowl, 1974 (in 1 film canister). Film Id number: 76497-1. Format: 16 mm, color, magnetic sound. Date: 1974. Size: 1000 ft. Physical information: .05" shrinkage. By Katie Zwick and Matt Hood, fall 2019. Overview of scenes: Footage starts during game - Central v. the University of Delaware. Field sign is "NCAA"; end zones signs are "Carmellita Bowl." Film is edited, not continuous. Color is good at beginning, gets lighter about a quarter of the way in, then visibility keeps changing. About three-quarters of the way in, a red tint starts to appear (color dye fading to magenta). There are no names on players' uniforms. Shots of CMU cheerleaders dancing on sidelines. Marching band is visible on sidelines. Occasional shots of crowd. Halftime show is band and color guard. Student signs are visible in stands. Occasional shots of score boards. Crowd rushes the field at the end of the game. Final score is 54-14 Chippewas. Miscellaneous information: we retained the original black leaders on the film.

Processing Note: As of 12/3/18 .5 cubic foot of materials were withdrawn during collection, mostly acidic materials which were photocopied. The photocopies were retained.

This is part of the historical organizational records of Central Michigan University (CMU) Athletics. Most of the collection includes Hall of Fame materials, or other athletic awards.

This is part of the historical organizational records of Central Michigan University (CMU) Athletics that were housed for many years in Athletics. Most of the collection includes Hall of Fame materials, or other athletic awards. Materials are in very good condition.

The following series are documented here: High School athletic events held at CMU; Hall of Fame Board Meeting Files; Hall of Fame Nominees; Swimming Score Books; and 1 folder each: CMU-Athletics News Releases, January – July 1984, and CMU-Athletics Sports Statistics book, August 1985 – May 1987.

High School athletic events held at CMU. This series includes 1 box, .5 cubic foot, 1940, 1981 (incomplete). Included in this series are: programs and agendas, coaching and team and individual statistics, newspaper clippings (copies) and photographic materials. Also included in the collection are the record of the “winningest” high school coaches in Michigan. The high school athletic events series is organized chronologically by year and within each year alphabetically by surname of nominees.

Hall of Fame Board Meeting Files: This series includes 2 boxes, 1 cubic feet, 1983-2000, and undated. Included in this series are: programs, canceled checks, meeting minutes, agendas, canceled checks and attachments. The collection also contains the CMU Hall of Fame selection committee list as well as undated hall of nominee names. The Hall of Fame Board Meeting Files series is organized chronologically by year and within each year alphabetically by surname of nominees.

Hall of Fame Nominees: This series includes 4 boxes, 1.75 cubic feet, 1984-2005, and undated. Included in this series are: hall of fame dinner agendas, Hall of Fame selection letters, statistics, newspaper clippings (copies), and photographic materials. Hall of fame nominees were CMU student athletes in any sport. Several of the nominees listed in this series are mentioned with their nicknames. This is an excellent source for researching CMU athletes, particularly those of CMU and national fame. The Hall of Fame Nominees series is organized chronologically by year and within each year alphabetically by surname of nominees.

Box 9 (.5 cubic foot) includes a mixture of Athlete awards, MAC (Midwest Athletic Conference), IIAC (Interstate Intercollegiate Athletic Conference, which existed 1908-1970), and NAIA (National Association of Intercollegiate Athletics) letters, programs, and awards, 1947-2002 (scattered), and CMU Intramural handbooks, 1951-1952, 1965-1975.

Swimming Score Books: This series includes 12 volumes, cubic foot. 1968-1980. Included in this series are: statistics for CMU swimming competitions for men and individual swimmers. The collection consist of Mid-American conference swimming championship results. The Swimming score book series is organized chronologically by year.

CMU-Athletics News Releases, January – July 1984. This is 1 folder in Box 7. News Releases were a periodic paper news update from CMU. Information Services unit, currently UComm.

CMU-Athletics Sports Statistics book, August 1985 – May 1987. This is 1 folder in Box 7. These are various end of the season statistics for most CMU sports on a wide variety of papers in different sizes and styles.

(This information is from the collection. A list of all CMU Athletic Hall of Fame inductees is available on the CMU Athletics website (as of November 2018).)

Oversized Materials: CMU Kelly-Shorts Stadium Blue lines, measures 3.75 x 2.5 feet, 1997. The first four pages in the blue-line, A-001 through A-004, were created by Hobbs and Black Associates, Inc. Page “5”, which is unlabeled, was from Schwab-Eaton. Pages “6” and “7” (both labeled but unreadable), S-1, F-1, E-3, and page “11” (labeled but unreadable) were from Eberle M. Smith Associates, Inc. Pages C-101 through C-109 were from Mears Engineering, Inc. The remainder of the pages in the series, AS-101 through A-804, were from Hobbs and Black Associates, Inc. Damages are concentrated mainly at the beginning and end of the series of pages, though almost all pages have slight frayed/folded/damaged outer edges. Damages include various stains on A-001, the first page of the document. A-002 through page “11” have water damage to the upper right corners of the pages. In addition to this water damage in the upper right corner, F-1 through page “11” also have blue ink smudges throughout the pages. C-102 has an old tape mark in the bottom left corner of the page. C-103 is not fully attached to the rest of the document. C-104 has water damage in the upper right corner. C-107 through AS-103 have water damage in the upper right corners of the pages. A-103 and A-105 (missing) have been ripped out of the document, but the left edges of these pages remain attached. A-121 has what looks like coffee stains in the middle of the page. A-122 has water damage in the upper right corner. A-803 is not fully attached to the document, and has a very frayed right edge. A-724 has some water damage and smudged ink throughout, and is also the last fully attached page of the document. A-801 through A-804 are the final three pages in the document, and are not attached. Each of these pages are heavily folded and frayed, and page A-804 has a partially ripped off bottom right corner. CMU R. Perry-Shorts Stadium Presentation Site Plan, measures 2.15 x 1.75 feet, [1970?]. The CMU R. Perry-Shorts Stadium was built in 1971 by Hobbs and Black Associates, Inc. and opened in November, 1972. This original site plan drawing was done with a combination of pencil, watercolor paint, and possibly crayon. The drawing is detailed, but not drawn to scale. The colors include a mixture of vibrant blues, greens, black and brown. The drawing is acidic, with a cardboard base. There is slight damage to the site plan, including scratches on the drawing, and glue remnants on the perimeter of the drawing leftover from a previously attached boarder. Attached is a narrative description of the stadium describing the context of when it was built, taken from the Clarke Historical Library. (For information on Shorts see his collection which is also housed at the Clarke.)

Also included is an edited moving image film of Central Michigan University v. University of Delaware playing each other at the Carmellita Bowl, 1974 (in 1 film canister). Film Id number: 76497-1. Format: 16 mm, color, magnetic sound. Date: 1974. Size: 1000 ft. Physical information: .05" shrinkage. By Katie Zwick and Matt Hood, fall 2019. Overview of scenes: Footage starts during game - Central v. the University of Delaware. Field sign is "NCAA"; end zones signs are "Carmellita Bowl." Film is edited, not continuous. Color is good at beginning, gets lighter about a quarter of the way in, then visibility keeps changing. About three-quarters of the way in, a red tint starts to appear (color dye fading to magenta). There are no names on players' uniforms. Shots of CMU cheerleaders dancing on sidelines. Marching band is visible on sidelines. Occasional shots of crowd. Halftime show is band and color guard. Student signs are visible in stands. Occasional shots of score boards. Crowd rushes the field at the end of the game. Final score is 54-14 Chippewas. Miscellaneous information: we retained the original black leaders on the film.

Processing Note: As of 12/3/18 .5 cubic foot of materials were withdrawn during collection, mostly acidic materials which were photocopied. The photocopies were retained.

The Organizational Records, 1900-2014, undated (including undated, late nineteenth century images), documents part of the history of CMU Athletics Track, Field and Cross-Country (TFCC) programs, athletes, coaches, staff and alumni and a few items documenting other CMU athletes or teams in textual and audio visual materials, including moving image film.

The Organizational Records, 1900-2014, undated (including undated, late nineteenth century images), documents part of the history of CMU Athletics Track, Field and Cross-Country (TFCC) programs, athletes, coaches, staff and alumni and a few items documenting other CMU athletes or teams in textual and audio visual materials, including moving image film. The collection is incomplete, but provides the earliest documentation of the CMU men’s track field and cross country (TFCC) clubs, later teams and documentation pre- the 1900, which predates surviving Central Michigan University (CMU) publications about TFCC. The first documentation of what became Central Michigan University (CMU)’s men’s cross-country teams is in October 1929 when a cross country class began practicing under coach A. U. Nowak, with plans for a track 2.5 miles long to be laid soon (Central State Life, Oct. 9, 1929). This collection also documents CMU Women’s TFCC at CMU beginning in 1981 although the Women’s TFCC formally began at CMU in 1971. TFCC were originally divided by gender.

Included in this collection are formal and informal athletic, athletic alumni, social and family events, collected and donated, and sometimes personally created, by athletes and coaches, all of whom were proud of the history of their programs and wished to preserve it. Formal events include training, TFCC meets and competitions, award ceremonies, and athletic dinners. Informal events including time spent in hotels, eating, traveling, the Ten Mile Breakfast Run, Christmas cards and wedding images of alumni athletes. Some major coaches, staff, and athletes are documented. A racist photograph of a female student in a fake Native American costume is included.

Formats include images, still photographs, including Mugs (mugshots style portraits) and negatives, photograph albums, moving image films; scrapbooks; communications (emails, letters, notes, memos), statistics, clippings; CMU publications and public relations materials (brochures, newsletters, programs, sport cards, news releases, newsletters); a plaque; certificates; architectural drawings of the CMU Outdoor Track, 1998 and the Athletic Facility Renovation, 1995, 1997. CMU Track and field coach Don Sazima (1970-1984) documented the history of the combined programs and his career (2 folders, 2014 in Box 1). A list of Men’s CC coaches, 1910-1950 includes names of coaches which predates surviving CMU publications. The First Annual Alumni Luncheon was held in 1979. Alumni provided directory information on forms, later documentation of this is in the separate CMU. Athletics Organizational Records collection.

Oversized materials include a Women’s team photograph plaque, 1999; numerous oversized photographs of Ed VanderHeuvel, track star, 1958; three unidentified CMU Women’s TFCC athletes and a team photograph, 1980 and undated. Architectural drawings of the CMU Outdoor Track, by All American Track Corp. Engineering Division,1998 and the Athletic Facility Renovation, by Foresite Design, Inc.1995, 1997.

Materials documenting non TFCC CMU athletes includes: CMC and CMU Varsity football team group photographs, 1947-19548, 1965; photograph of Dennis Yeates, CMU gymnast, 1960-1962; Oversized materials include: five football team photographs; 1952, 1955, 1956, 1966, undated; CMU Men’s basketball team photograph, 1949; and CMU Men’s Tennis team photograph, undated.

Researchers may also be interested in other collections in the Clarke including: the CMU. Athletics, CMU. UComm (University Communications) and CMU. Information Services collections, all of which include some materials mostly documenting CMU athletes and athletic events and to a lesser extent, CMU coaches and staff. Also at the Clarke is a 1930s CMU Cross Country uniform worn by Neil Hoover who attended CMU during the 1932-1934 school years and one term during 1937, he was a cross-country runner who also played football for CMU.

Film Description: Three 16 mm polyester films, in 2 archival film canisters. The film was funded by a grant from the CMU Creative Endeavors Committee.

Film ID Number: 76748-1 Format: 16 mm color and silent, but includes smaller sections in various combinations of black and white, negative images, color, silent and sound (magnetic). Date: 1972-1973. Size:330 ft. (plays for 13 minutes) Information off of original can: final, edited copy of "the Distance Runner," compiled by Omnicron Productions, Lansing, a division of Omnicron Corporation, on June 12, 1973, Information off of original film leader: "the Distance Runner," Overview of scenes: The film documents Central Michigan University (CMU) Cross County male student athletes running through campus, cornfields, on roads, and through forests in fall and winter, 1972, and perhaps spring 1973. Athletes discuss why they love to run, when and why they began running, what they think about while running, including "girl trouble" with their girlfriends, memorizing tax formulas for their accounting classes, and their running schedules. Physical information: .4 film shrinkage, .5 out of 3 on the AD strip acidity scale - by Marian Matyn, Aug. 2020. Miscellaneous information: none.

Film ID Number: 76748-2 and 76748-3 (spliced together are raw footage from which parts were taken to create Film ID Number 76748-1) Format: 16 mm color and silent, but it includes smaller sections in various combinations of black and white, negative images, color, silent and sound (magnetic). Date: 1972-1973. Size: 150ft. Information off of original can: "the Distance Runner," compiled by Omnicron Productions, Lansing, a division of Omnicron Corporation, on June 12, 1973, Information off of original film leader: "the Distance Runner," Overview of scenes: Raw footage of Central Michigan University (CMU) Cross County male student athletes running through campus, cornfields, on roads, and through forests in fall and winter, 1972, and perhaps spring 1973. Athletes discuss why they love to run, when and why they began running, what they think about while running, including "girl trouble" with their girlfriends, memorizing tax formulas for their accounting classes, and their running schedules. Physical information: .4 film shrinkage, .5 out of 3 on the AD strip acidity scale - by Marian Matyn, Aug. 2020. Miscellaneous information: none. The film both documents CMU cross country runners, 1972-1973, and served as an inspirational film for other runners. Stylistically, the film has many obvious similarities to an earlier inspirational cross-country running film, The Harriers, 1960, created by Humboldt State University.

Processing Note: During processing approximately 1 cubic foot of duplicates and CMLife newspaper clippings were withdrawn. Newspaper clippings from beyond campus were photocopied and the copies were retained.

Miscellaneous vertical file material for Central Michigan University Career Services.

The Organizational records, 1960-2006 include Annual Reports, Job Listings, Newsletters, and miscellaneous. The main publication of Career Services is the Job Listings, 1986-2002. The last paper issue of the Job Listing was distributed in June 2002. Later issues are available only in electronic format. The newsletters in the collection have had various names. Currently, in 2004, the newsletter is Career View, and is available in an e-version. The newsletter is ongoing. The collection is organized alphabetically and chronologically. It was originally part of the Clarke Historical Library’s CMU Vertical Files, and, as such, is incomplete.

Central Michigan University Communications (UComm) Collection, 1946, 2018, and undated

The Collection, 1946, 2018, and undated, 184 cubic foot (in 193 boxes, 1 Oversized folder) and an additional 1.2 TB of digital data beyond the digital content in the boxes, includes thirty-five series and subseries of publications and audiovisual materials, created and collected by Central Michigan University (CMU) University Communications (UComm) and its predecessor organizations. This is one of multiple donations/transfers of materials from UComm and its predecessor organizations to the Clarke. The collection is incomplete and ongoing and in good physical condition. Arrangement is by the original order of each series, which varies from one series to another.

The collection document CMU students, faculty, staff, administrators, alumni, campus, events and organizations. The original names and order for each series, which varies from one series to another, was retained as much as possible, with slight modifications to assist the researcher. Formats in the collection include: paper newsletters and inventories, note cards, negatives, photographs, some of which are on foamcor board or matted, proof, contact or galley sheets, digital images on CDs and prints of digital images, color slides, and video recordings on BetacamSP, Ampex UMaticSP microcassettes, VHS videotapes, and DVDs. Many series are a mixture of paper, photographic and digital formats. The workstation uses multiple digital software formats including microworkbk, .tif, .gif, and .mov. The DVDs include .mov or quicktime files, can be accessed using a DVD player and VLC media player software. CDs include .tif, .gif, and .jpg files. There is a microcassette recorder to access the microcassettes.

The boxes in each series, listed below, are not all physically shelved in order or next to each other due to how they were moved into the Clarke from UComm. They are listed in the Box and Folder Listing in the order in which they are shelved.

Series Description:

CDs/DVDs. This series, 1 cubic foot (1 box), 2003, 2011 and undated, is completely CDs and DVDs. They were originally packed together in multiple box lids. The series is color images or recordings of CMU people, places and events. The series is organized in chronologically by year and then alphabetically by description. Undated CDs/DVDs are at the end of the box, in alphabetical order by description. The DVDs throughout the collection can be accessed using a DVD player and VLC media player software, some use .mov or quicktime files. CDs include .tif, .gif, and .jpg files.

CMU News This series, 5 cubic feet, 2003-2005, is a CMU. UComm newsletter, which continues its predecessor series, News. CMU News series is organized by publication number and date. Boxes 60-63.

Digital Image Database Lists. This series, .5 cubic foot (in 1 box) includes 4 folders of database lists, 1997-2012. Box #191. These lists do not seem to match the digital information in the collection on DVD/CDs/ or in the workstation. It likely matches digital information retained in 2020 by UComm.

Faculty News Releases. Faculty News Releases. This series, 4 cubic feet, undated, is mostly news released by CMU and other sources about CMU faculty with a few folders of prominent CMU graduates and organizations. It is organized roughly alphabetically by surname. While materials inside folders are dated, the folders are undated. Boxes 49-52.

Headshots/Mugshots. There are three subseries to this series: Historic mugshots, small headshots and outdated headshots or individual portraits of CMU faculty, emeritus faculty, staff, sometimes including department name, and some CMU students or non-CMU speakers, Michigan people, or CMU topics, there is sometimes description such as valedictorian and homecoming queen and a year. They total 11 cubic feet, 1950s-1970s, and undated.

Historic mugshots. This series, 2 cubic feet, 1950s-1970s, and undated. Most photographs are black and white, 4x5 inches or smaller. Mug shots are often in individual original envelopes, although some envelopes include multiple images. They are organized alphabetically by surname or topic. (See also its descendant series, small headshots.) While materials inside folders may be dated, some folders are undated. Boxes 16 and 79.

Headshots, outdated. This series, 4 cubic feet, undated, is the first subseries continuing Historic Mugshots. It is organized alphabetically by surname or topic. As headshots became outdated, they were sorted into this series, while current headshots became the Small headshots series. While materials inside folders may be dated, the folders are undated. Boxes 93-96.

Small headshots. This series, 5 cubic feet, undated, is the more current Headshots images. It is a continuation of Historic mugshots and Headshots, but most of the images are smaller than those found in the earlier subseries. It is organized alphabetically by surname or topic. While materials inside folders may be dated, the folders are undated. Boxes 87-91. Box 91 also includes some Miscellaneous.

Information Services News. This series, 6 cubic feet, 1979-1997, is a newsletter which was published by UComm’s predecessor unit, CMU. Information Services. It is organized by publication number and chronologically by year. Boxes 42-47.

Microcassettes. This series includes 1 cubic foot (1 box) of Ampex UMaticSP microcassettes, 1998, 2016. They are packed into three box lids within the box, and organized in numerical order according to their labels, which is mostly chronological. The few without description are dated and are located at the end of the Box Lid #3. Only microcassette #740 has a partially illegible description. The series is color recordings of CMU people, places and events. The microcassettes can be viewed by inserting them into a microcassette recorder in the Clarke and viewing the recording in its monitor screen.

Miscellaneous and Mixed Photographs. This series, 9 cubic feet, 1991-2008, and undated, 6 boxes and 1 Oversized folder. This series includes photographs, negatives and prints, some mounted on foamcor board, and some headshots, including black and white, color, all mixed together in the boxes, and digital images and prints from digital images. Box 74 is mostly digital prints. Sometimes UComm called them Miscellaneous Photos (Photographs) and sometimes Mixed Photos (Photographs). Some of the boxes are in their original order, which is neither alphabetical nor chronological, while other boxes are organized alphabetically into broad CMU topics. Boxes 19, 21, 72-74, 91. Box 91 also includes some Miscellaneous). See also CDs/DVDs series. Also included here is 1 Oversized folder of color, matted photographs, 1980s, 2001-2018, and undated, which measure 26x18 inches on foamcor board, dated by the photographer, Peggy Brisbane.

Mixed Files. This series, 5 cubic feet, 1965-1967, 1980s, but mostly undated, is a mixture of paper and photographic materials on various CMU topics. It is organized alphabetically into broad CMU topics. There is some overlap in Boxes 75-76. While materials inside folders may be dated, the folders are mostly undated. Boxes 75-78, 124.

Name Cards. This series, approximately 2 cubic feet, undated, in five 5x7 inch note card boxes. The note cards are organized alphabetically by surname, except for the last part of W-Z was filed at the end of the M box due to space issues. There is usually one card for each CMU person in the series. Each card documents each time a person was featured in some type of news release from CMU or other sources, such as Michigan or out-of-state newspapers, and the name and date of the source. A small number of people often featured in the news have multiple cards.

Negatives: This series, 74 cubic feet, 1946, 2012, and undated, includes boxes full or almost completely full of negatives in original sleeves. The negatives are mostly organized chronologically by year with negatives in numerical order. There are some gaps in the series. Some negatives are one per sleeve, several per sleeve. Strips of negatives are in various negative sleeves. Information on the sleeve may include any or all of the following: date, negative number, strip number, or either a name or description of a CMU person, organization, building, location or event. Boxes 109-118, 125-188 Box 109 also includes one CD of images, 2005-2012. Box 184 has CDs, 2000.

News. This series, 7 cubic feet, 1983-1985 2010, mostly undated, is copies of a CMU UComm newsletter, organized rougly alphabetically into broad CMU topics. Folder are undated. This is a subseries of the series News by Publication Number/Date (see that series description). News was continued by CMU News (a CMU newsletter, see also that series description). Boxes 40-41, 48, 53-55, 57.

News by Publication Number/Date. This series, 3 cubic feet, 1997-2003, is the same CMU newsletter, but is organized by publication number and date. For anyone researching major CMU events and news in a specific time period this is a good series in which to begin your research. Boxes 56, 58-59. Some copies of News were organized into a series organized alphabetically by topic. See also the News series.

News [of] CMU Board of Trustees [Members]. This series, .25 cubic foot, undated [1970-2014], is mostly news documenting some of the CMU Board of Trustees Members who served between 1970 and 2014. There is also one folder labeled CMU Information and one folder each for Kevin Dambrot, men’s basketball coach 1991-1999, and Donita Daventport, winning women’s basketball coach 1984-1996, and Kevin F. Kelly, who was neither a member of the Board nor a CMU faculty or staff member. The folders are undated. The news in the folders was created by CMU and other sources and UComm collected it. UComm probably used the series as both an ongoing current and historical research file. The series is organized in original order, which is neither in alphabetical nor chronological order, and labeling was not systematic. The order of names and abbreviations used on folder labels varies. Matyn researched when the people were active on the Board or at CMU, and added dates in the Box and Folder Listing in square brackets. Box 67.

News of Faculty. This series, 2 cubic feet, undated [1940s-1990s] is news by CMU and other sources mainly about CMU faculty members, administrators, and some topical subjects, that UComm collected. It is roughly organized alphabetically by surname. The order of names and abbreviations used on folder labels varies. The folders are undated. Boxes 64-65.

News of Faculty, Retired. This series, 1 cubic foot, undated [1940s-1990s], is news by CMU and other sources mainly about retired CMU faculty members and a few administrators, that UComm collected. It is organized alphabetically by surname. A number of people for whom CMU buildings are or were named are included in this series. The only president included is Grawn. Folders are undated. Box 66.

The New Releases series, 5 cubic feet, 1986, undated, is a UComm newsletter organized alphabetically in broad CMU topics, such as Football, Graduate Studies, and Parking. It does not include the names of CMU people. While materials inside folders are dated, the folders are undated, except for Flood of ‘86. Boxes 97-101. Some News Releases were organized into a subseries, New Releases Faculty. See also the New Releases Faculty subseries.

Proof, Contact or Galley Sheets series, 9 cubic feet, 1946, 2010, and undated, includes proof, contact or galley sheets and some photographs, both black and white and color, in various formats mixed together in folders. Galley sheets are a page with multiple images from the negatives. Photographers reviewed these, usually circling in red crayon which images were worth printing. Sometimes they would also draw a red X through images that were not worth printing. The series is organized alphabetically by mostly broad CMU topics and most of the proof, contact or galley sheets each measure 8.5x11 inches. Boxes 15, 17, 80-86.

Slides. This series, 12 cubic feet, 1970, 1989, 1997-2012, mostly undated, includes boxes which were entirely or mostly filled with color slides of CMU, but may contain some other photographic materials. The slides are in original order and are organized variously, alphabetically by broad or specific CMU topic, in slide carousels, slide storage pages, folders or boxes. Boxes 189-190 were originally in a wooden drawer and were rehoused in two archival slide boxes. Occasionally, a few slides are also mixed in with other series. Boxes 14, 20, 68-71, 92, 102-103, 107-108, 189-190.

The Videotapes series, 31 cubic feet, 1991-2007 and undated and digital videos, 1.2 TB, 2012-2016 includes. three subseries of color videotape recordings documenting a wide variety of CMU people and events. Some of the videotapes were edited for broadcasting, while others are informal and unedited, or partially edited, with or without music, CMU logos, or credits. The two main physical subseries are Videotapes, Videotape masters (master recordings) and Videotapes (not masters). The then videographer, Adam Miedmia, was in the midst of a project to transfer videotapes onto DVDs when the collection was transferred to the Clarke. The vast majority of these Videotapes are BetacamSP format Masters, but there are some Ampex UMaticSP videotapes (measures 5.2x8.5 inches) and VHS videotapes. Both of these subseries are in numerical order by tape number, the original order in which they were transferred to the Clarke. Videotape dates are either when they were recorded or broadcasted on television, if they were broadcasted. The dates and topic for both series overlap. There are gaps in the numerical sequences and dates, and there are some unlabeled videos.

Videotape masters. This series, 11 cubic feet, 1991-2007 and undated, is the master videotapes. Boxes 1-11.

Videotapes. This series, 20 cubic feet, 1997-2007 and undated, is the non-master videotapes. Boxes 12-13, 22-39.

The last, most modern subseries of videos is Digital Videos, 1.2 TB images (with images), 2012-2016, were originally stored on the MAC Pro harddrive, but are now stored on a Clarke server labeled UComm.

The last series is the Workstation MAC DOS digital information. The following related equipment was also transferred to the Clarke by UComm: Pioneer DVD player and two parts of Sony BetacamSP Deck for video editing; and a MAC Pro with 1 harddrive containing 1.2 TB images and Videotapes, 2012-2016, a series now stored on a Clarke server labeled UComm. Please Note: A careful review found that the digital information stored on the workstation, harddrive and CDs/DVDs in the collection indicates that the vast majority are NOT duplicated in other series in this collection, nor does the workstation digital information match the database inventory lists. The workstation uses multiple digital software formats including microworkbk, .tif, .gif, and .mov. The Workstation includes the following nine digital subseries:

Workstation subseries 1: B Roll Inventory, 2000-2009, 176 KB, in microworkbk format (Note: this is larger than the Master Tape Inventory.)

Workstation subseries 2: Logging, 2007, 29 KB, is a topical list, in microworkbk format, of Videotapes consecutively #377-497 of various topics, 2004-2005. Note: BetaSP #377-419, 2004, are found in Boxes 35-37. BetaSP#420-497 are not in this collection.

Workstation subseries 3: Tape Inventory Masters, 2007, see attached list, 111KB, in microwkbk format, list of Tapes #1-690 description may include year, running time, general category Ex. Events, Sports, a printed copy of this list was in the first video box.

Workstation subseries 4: VideoBRoll.Doc, 2007, 33KB, micro…unit is a list identified on the Workstation as minority tapes from #2-139 (very scattered). The description may include year, 1997-2001, and running time. These minority tapes numbers and dates are not found (duplicated) in the collection on either DVDs or physical videotapes.

Workstation subseries 5: 2013 Masters, which, when opened, is dated January-September 2016. This subseries includes one folder/month for January-September 2016, each of which includes 1-5 Videotape movie formats. Ex. 1 video is 1 hr 31 mins, another is 2 hrs running time. No total storage is given.

Workstation subseries 6: Test footage football honors event 13 seconds in movie format, no year. No total storage is given.

Workstation subseries 7: Images 4,256 in .gif, .tif files. No total storage is given.

Workstation subseries 8: Movies 254, 2006-2009, some are CMU Videotapes, others are generic for editing purposes, formats are diverse. No total storage is given.

Workstation subseries 9: Documents “more than 10,000,” formats vary.

Related collections:

Researchers may also be interested in several collections in the Clarke from UComm’s predecessor units, CMU. Information Services and PRM. Please see the finding aids and catalog records for these collections. All of these collections consist of output (images and publications). None of the inner workings of the unit, for example meeting minutes of UComm staff, planning or project files or unit annual reports are in these collections. Also, the CMU Photographs (stored in vertical filing cabinets by the CMU Vertical Files), which were donated to the Clarke prior to 1996, originally came from Public Relations and Marketing and include images from Information Services. CMU Photographs is not cataloged, but an inventory is available to assist researchers.

Digitized newsletters:

Researchers may also be interested in UComm’s various newsletters, with their different names and formats over time, which were scanned as a separate project by the Clarke staff in 2019 and are available in 2020 on the Clarke’s digital collections website.

Processing Notes:

The Move and its impact on processing: The collection was transferred from UComm to Clarke February 10, 2016, suddenly, unexpectedly, very quickly and without advanced warning. This situation led to complications with the move and processing the collection. At UComm, the majority of the physical collection had been stored in hanging folders in filing cabinets and other, variously sized cabinets and assorted containers. To decrease their weight during the move, the movers shifted materials from some of drawers into large, portable moving tubs, destroying the original series order for the collection. The materials filled the entire back hall of the Clarke when they arrived.

Boxing: Matyn and her students, notably Suli Albinhamad and Cassie Olson, among others quickly boxed the collection from the filing cabinets and moving tubs into acid free cubic foot boxes, noting original order when possible. The last third of the collection was the most disorganized and is in the best order it could be restored to in a timely fashion. It was decided by Matyn and Director Frank Boles in February 2016 to reestablish box order through the finding aid and not reorganize boxes on the shelves.

Inventory: An inventory began March 4, 2016, which continued through March 2020 as archival students were available. Matyn and the following students inventoried the collection and typed the inventory: Lindsey Rogers, Brad Davis, Clarissa Klein, Haley Schleicher, and Michael Watts, who notably typed the majority of the inventory.

Rehousing: Due to the estimated substantial cost of archivally rehousing this large a collection, specifically the audiovisual materials, the decision was made by Director F. Boles and Archivist Marian Matyn in February 2016 not to rehouse the collection in acid-free folders or audiovisual archival housing. The only exception for this was slides which were stored in a wooden drawer and were rehoused in archival slide boxes #189-1990. Most of the physical collection is in hanging files in archival boxes. Negatives and slides are in their original containers.

Labeling: Most of the physical materials in the collection were originally labeled variously. Some materials are undated, and the use of acronyms, partial names, or abbreviations is common and varies throughout the collection. When necessary and if possible, Matyn added additional information to the Box and Folder Listing to aid the researcher. Labels were created by Matyn for unlabeled folders. When labels had fallen into the body of the folder, they were found and written on the folder or container. In a few cases, parts of labels or description were illegible. When title/label and description did not match, additional description, when possible, was added to assist the researcher.

Abbreviations, acronyms, and slang: Abbreviations, acronyms, or slang have been written out to assist researchers if their meaning was known. CMU acronyms that are now no longer commonly known or used were written out by Matyn the first time the acronym appears in the Box and Folder List to assist researchers. When Matyn was unable to determine what an abbreviation meant, so the original abbreviation was retained in the Box and Folder Listing.

Withdrawn materials: 14 cubic feet of material was withdrawn during processing, including: duplicates, non-CMU information, particularly publications, newspapers and newspaper clippings for Michigan newspapers and CMU publications which are digitized, search committee information for commencement speakers, CDs with customers’ orders, and obsolete storage formats which were inaccessible.