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American Society for Indexing (American Society of Indexers) Records, 1961-2000 (majority within 1980s-1990s)

11 Linear Feet

The records of the American Society of Indexers date from the organizations early years in the late 1960s to as recent as the 2000s, and document the members of the society as well as the society’s activities. The collection is comprised of the following series: Administrative Files, Correspondence, Committees, Meetings, Events, Publications, Chapters, Awards, Other Organizations of Interest, and Multimedia.

Administrative Files (1968-2000, 4 linear feet) documents the organizational activities of ASI including constitution and bylaws, elections, financial documents, general topical files, organizational history, membership, and policies and procedures.

Correspondence (1981-2000, .5 linear feet) consists of the ASI related correspondence of the organization's elected officials, as well as inquiries from members and non members.

The Committees (1974-2006, .5 linear feet) series is comprised of papers relating to and originating from various ASI committees.

Meetings (1981-2000, 1.5 linear feet) documents the meeting materials generated by the board of directors of ASI, and including agendas and minutes. Additionally, this series contains papers relating to business meetings and special meetings held by the organization.

Events (1982-2000, .5 linear feet) consists of papers related to various events held and attended by ASI, including annual meetings and conferences, professional development workshop, and various symposia and workshops.

The Publications (1961-2000, 2.25 linear feet) series is comprised of various documents published by ASI, including newsletters and registers. This series also contains correspondence relating to the newsletter, register, and other publications, as well as reports detailing publication sales.

Chapters (1983-1997, .25 linear feet) consists of papers documenting the various chapters of ASI spread throughout the United States, as well as chapter manuals and general chapter information.

The Awards (1978-2000, .25 linear feet) series documents the various indexing awards given out by ASI, as well as related forms and criteria for selection.

Other Organizations of Interest (1972-1997, .5 linear feet) documents numerous outside organizations with which ASI is affiliated or otherwise interested in. This series includes the newsletters of a number of these organizations.

Multimedia (1970-1995, 1 linear foot) consists of items in a variety of formats created by ASI, including photographs, audio cassettes, and microfilm. The photographs and audio cassettes largely document annual conferences.


Simon M. Newman Papers, 1950-1985 (majority within 1955-1970)

7.0 Linear feet (7 record center boxes)

Simon "Si" Newman was a leader in indexing, information retrieval, and machine translation research. He worked for the United States Patent Office, as well as National Insurance and his own documentation and insurance companies. His papers contain his research, own notes and writings, and correspondence with others in the field of information science, communication, and documentation.

The Simon Newman papers are divided into six series: American University, Conferences, Name and Topical, Personal, the United States Patent Office, and Writings. The papers mostly contain the extensive research that Newman did on indexing, machine translation and information retrieval, but also include papers from his time working for the United States Patent Office, American University, and for his own documentation and insurance firms. Also included are Newman’s writings on different subjects, including his work at the patent office and his studies on language and computing, some personal items, graded papers from his time as a professor at American University, documents from different conferences, and both personal and professional correspondence. The grand majority of the collection is paper documents; there is one small item of realia in the form of a banner from a conference, and a set of slides from teaching a class at the patent office. The papers cover approximately from 1955 to 1985, with the bulk of dates being from the sixties.